Position Summary:

The Administrative Assistant to the Campus Dean works with the Dean to assist with communication and documentation of the multi-varied functions of the office and other necessary tasks associated with the daily operation of the Campus. Like all positions throughout the Campus, the Administrative Assistant to the Campus Dean supports and is an important component of the cohesive team of students, faculty, and staff serving the ministerial educational and research mission of the Campus and community. This is a full-time position.

Key Responsibilities:

1. Scheduling and Communication. Schedules, communicates, and coordinates the meetings and the activities of the Campus Dean’s office and inter-office activities. (20%)
2. Documentation and Editing. Gathers, writes/edits and maintains the documents pertaining to the meetings (i.e., minutes, reports, supporting documents, etc.), staffing (i.e., staff and faculty CV’s, adjunct contracts, etc.), governance (i.e., rules, policies, guidelines, etc.) and research overseen by the Campus Dean. (30%)
3. Provides support to faculty and staff on behalf of the Dean. (10%)
4. Handles the expenses of the Campus Dean’s office, and the documentation and pay requests of the adjunct faculty stipend. (20%)
5. Project management/Event planning for Dean’s office. (10%)
6. Community Liaison to churches, non-profits, businesses, etc. on behalf of the Dean’s office. (10%)
7. Performs other duties as necessary as directed by the Dean.

Required Competencies:

• Detailed orientated, excellent writing, editing, reporting, and basic accounting skills.
• Skilled in organization, communication, and coordination of meetings and events.
• Quality to maintain confidentiality and discretion regarding Campus business and files.
• Strong customer service skills with the ability to display empathy with students, faculty, staff, and external constituencies.
• Demonstrated commitment to cultural diversity and the ability to work with individuals or groups with diverse backgrounds.
• Ability to work independently.
• Adaptive to campus changes.
• Full competency with Microsoft Outlook, Word, Excel and PowerPoint, and Adobe Acrobat. Capacity to learn other software systems necessary for daily duties.

Education and Experience:

• Bachelor’s degree.
• 3 years of full-time work experience.

For more information or to apply, please visit https://www.gordonconwell.edu/employment/